Working from home has its advantages, but it’s not entirely easy. Whether you’re trying to keep the kids busy while working full time, or having an argument with a big team via video chat, we could all use an assistant. But with a global pandemic, it is not wise to add someone to your cramped quarters. Enter the socially distant virtual assistant.
Virtual assistants can handle things that you don’t have the time for or don’t know how to handle. They can work remotely on administrative tasks, manage your social media, and even do the banking you hate. You can easily find one through a service, but there are some things you should know and gather before you commit.
Determine what you need
The first thing to do is make a list of everything you do and how long it takes. Figure out what you can hand over and how much time it would save you. From this list, prioritize each task. You now have the bones of a job description and an estimate of how many hours per week you would need from an assistant.
Write a complete description that includes responsibilities, level of experience required, frequency and duration of your need for virtual assistant services.
Decide on a budget
When it comes to hiring someone to help you with your job, time is really money. Add up the time you spend on things you could outsource and how much you could save if you weren’t the one doing them.
Then find out how much virtual assistants charge for the tasks you need to perform. There is a huge range when it comes to the workload of virtual assistants with quality, experience, and responsibilities all being major factors. Think about the skills you employ and the expertise you need to complete the assignments you are currently tasked with, and see how much an assistant who meets those requirements charges.
Once you’ve done your research, you can calculate how much you’ll save by having a virtual assistant, what level of support you need, and therefore how much you can afford to spend.
Where to look
There are several services that allow you to find and hire virtual assistants. Some handle almost the entire process for you and others are conduits to find freelancers.
In the first category are sites like Upwork, where you can post your job description, browse candidates, set up interviews, manage work, and set up payment. Upwork isn’t just limited to virtual assistants and you can find freelancers in many fields. Fiverr Likewise, it has freelancers to hire and it’s a good place to advertise and find a virtual assistant. You can either search the listings to see if a person’s experience matches what you need or post your own job description. Fiverr allows you to pay for the services through the site.
Since you are looking for an assistant speed can be of the essence and for this purpose there are sites that select virtual assistants for you. Zirtual matches you with an assistant when you subscribe to one of its four service levels. Time Etc. also manages the pairing for you and has plans based on how many hours of help you need. His assistants have five or more years of experience. Ensure Brings you together not only virtual assistants, but also accountants, web specialists, and social media strategists.
Conduct a remote interview
If you use a site like Upwork or Fiverr, where you have more than one candidate, you will want to set up interviews. Once you have a few, ideally three to five, set up a video or phone chat to see if they seem to match. Some questions you might want to ask are what type of projects they have experience with, what skills they have, how many hours they need to devote to the job, their communication style, and what kind of work they do. appreciate. Also ask and contact the references of each candidate.
Create a task test
Before handing all your work over to a virtual assistant, give them a job to manage and see how it goes. This relates to whether you let a service match you with a virtual assistant or whether you chose one yourself from a field of applicants.
The first task you assign should be representative of most of the work you will need from a virtual assistant. Outline your expectations, including how often and how you plan to communicate, and set a reasonable time frame.
If all goes well, you are on your way to having more free time in your day and still having all of your office space to yourself.